If you fail to plan…you plan to fail – heard that one before right?
Sounds great but life has this way of getting in the way with, you know, life. Many of us go through our day with a massive to-do list and we try to check as many of those off during the day but does that really mean we accomplish something? We wander around aimlessly with ‘busy’ work, but with no real focus on our real mission or reason why we do what we do.
Today I am going to outline a simple, yet super effective method for managing your time throughout the day in order to get your key / core priorities done.
This is how I do it:
On a Sunday typically in the evening – I write out and organize my monster to do list. As many points as was necessary that I needed to get done. I already have a list that I have put together and added to throughout the week (I call it my dump list and I use Apple Notes for this).
Once I have my list written down I then rank them:
1. = Business or time critical, super important.
2. = Important, but wouldn’t affect my business or reputation immediately (something that I can outsource)
3. = Least important, if they happened or not – I would live with it. (similarly – if it still needed to happen eventually – I outsource my 3’s)
Once everything has a number – I now start scheduling out my coming week – I would put a maximum of 5 ‘1’s’ per day, Monday through Saturday, in my schedule. Then, I would rank THEM 1-2-3-4-5. My goal was simple. I HAD to complete 1, 2 & 3. NO MATTER WHAT. The 4’s & 5’s I would put in ‘extra time’.
But being the competitive person that I am – I almost always complete the 4’s and 5’s for that day. The most important 3 I would do WITHOUT FAIL. Then the other 2? I would either do them that day, or roll them over to the next day.
And what about the 2’s and 3’s from your to do list? Here’s the thing:
You will soon realize that all of those 2’s and 3’s – if they were important? THEY will contact YOU. You will be amazed at not only how many 2’s and 3’s that you can outsource to your team, but also if they don’t get done – it is not that important…
I also use The Self Journal for this – it keeps me on point and forces me to reflect on the day (which which is awesome as most of us just go through the motions and don’t think about much…)
Quite simple isn’t it? This process starts to simplify everything in your day to day activities.
BTW – credit to this system goes to Dan Meredith (if you haven’t heard of him) – head over to his Free Facebook Group – Coffee with Dan and tell him I sent you! (now just a quick warning – he is British and swears like a sailor – so if that offends you, don’t say that I didn’t warn you)